A Simple 5-Step Starter Checklist to Bring You Back to Calm
If you’re feeling overwhelmed with all the wedding decisions — the Pinterest boards, the timelines, the opinions from friends and family — take a deep breath. You’re not alone.
Most of my couples feel exactly that way when they first reach out.
You’ve never done this before, and suddenly you’re expected to know how to plan the most important day of your life.
But here’s the truth:
You don’t need to figure it all out at once.
You just need to start with the right first steps.
That’s why I’ve created a simple 5-step Wedding Planning Starter Checklist — to help you slow down, stay focused, and feel like you again.
Step 1: Lock in the Who and the When
Before you dive into mood boards and dress styles, answer these two big questions:
- Who are you inviting? (Think guest count range — not exact numbers yet.)
- When do you want to get married? (Pick a season or a few ideal dates.)
This helps you set realistic expectations, plan your budget, and focus your energy.
Step 2: Choose Your Venue
Your venue sets the tone for everything — the style, the vibe, the light, the flow.
Do you want a waterfront ceremony in St. Pete? A romantic garden setting in Sarasota? A modern ballroom in downtown Tampa?
Once you know your guest count and date range, start venue tours and book your top choice as early as possible. Popular Florida wedding venues can book 12–18 months in advance!
Step 3: Book Key Vendors (Including Your Photographer!)
Start with the vendors who only take one wedding per day, like:
- Photographer
- Videographer
- Planner
- Caterer
- Hair + makeup artists
- Entertainment (DJ or band)
These dates fill quickly — especially during peak season in Tampa Bay (October–April). When couples reach out to me early, I’m able to help build the timeline and recommend other amazing vendors I love working with.
Step 4: Define the Look and Feel
Before diving into tiny details, think about how you want your day to feel.
Do you want a formal black-tie celebration? An intimate, romantic garden dinner? A bold, beachy vibe with tropical tones?
Once you have that core feeling, you can build your floral design, color palette, and decor around that emotion — not just what’s trending.
Step 5: Trust the Process (And the Pros)
You don’t need to plan every detail yourself. That’s why you hire experienced professionals — people who’ve done this hundreds of times and know how to create something that’s both beautiful and meaningful.
Let your vendors support you. Ask questions. Share your vision. Then allow yourself to step back and enjoy the experience.
Ready to Take the First Step?
I created a free downloadable 5-Step Wedding Planning Starter Guide just for brides like you — thoughtful, intentional, and ready to move forward with clarity.
📥 Grab it here: KingsleyJames.com/starterguide
Final Thoughts
You don’t need to plan the entire wedding this week. You just need to begin.
One thoughtful step at a time.
With a little guidance, a lot of heart, and the right people by your side — you’ll get there. And I’d love to be one of them.
📸 Explore galleries, tips, and real weddings at KingsleyJames.com
📲 DM me your questions or say hi on Instagram: @KingsleyJamesStudios
You’ve got this — and I’ve got you.